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English Language Development » ACCESS Testing Protocols and Procedures

ACCESS Testing Protocols and Procedures

Objective: To ensure timely, secure, efficient, and appropriate yearly ACCESS testing for ELL students.


Timeline: Ongoing

Person
Responsible: ELL Coordinators


Procedure: The District will ensure that the yearly ACCESS test is given in a timely, secure, efficient and appropriate manner.


UCSD#1 will administer the ACCESS for ELLs and Alternate ACCESS for ELLs on a yearly basis during the prescribed testing window as assigned by the Wyoming Department of Education (WDE). To do this in a timely, secure, efficient and appropriate manner, UCSD#1 ELL coordinators assigned to administer ACCESS will:

  • Review, sign, adhere to, and file the State Administered Large Scale Assessment Security Agreements and WIDA Non-Disclosure and User Agreements.
  • Verify a Test Security Meeting with sign-in sheets and an agenda in a PLC Log document.
  • Complete online ACCESS administration training and file certificates of completion.
  • Order materials for the ACCESS and Alt-ACCESS during the ordering window.
  • Order additional materials for the ACCESS and Alt-ACCESS during the ordering window for additional materials.
  • Complete a testing schedule including make-up days for students that are absent during testing.
  • With the District Test Coordinator, complete an inventory of testing materials before testing, which includes counting and verifying the receipt of test materials and signing for said receipt.
  • Print individual test tickets for each student for each domain, and then destroy tickets after the testing session is complete.
  • Store all secure testing materials in a locked space for the duration of the testing window.
  • Do not use or allow the use of cell phones for students or staff during testing. Students’ phones will be turned off and collected before testing.
  • Complete the Accommodation Checklist for students with IEPs in the students’ ILPs by October 1 or within 30 days for new arrivals.
  • Immediately report any testing inconsistencies or irregularities to the District Test Coordinator. If the District Test Coordinator is unavailable then these testing inconsistencies or irregularities will be reported to WDE and the appropriate Superintendent will be notified.
  • With the District Test Coordinator, complete an inventory of returned testing materials after testing is complete, which includes counting and verifying the return of test materials and signing for said return. The District Test Coordinator will oversee the return of materials to the DRC. 
  • Ensure a proper testing environment for ELLs by covering or removing any/all instructional materials and student work, removing any distractions from the classroom, arranging seating to provide ample space between students, and by placing a “Do Not Disturb” sign on the door.